Assistant Project Manager

JOB TITLE: Assistant Project Manager
ROLE IS ACCOUNTABLE TO: Project Manager
ROLE OBJECTIVE: Be a business-minded individual that will support the Project Team in the planning, management, and execution of project specific duties in an efficient and timely manner.
    • Support Project Managers
    • Support Infrastructure
    • Budgets/Billings
    • Change Orders
    • Coordinate Contracts
    • Coordinate Projects

 

KRA #1, SUPPORT PROJECT MANAGERS

Support Project Managers: The APM is responsible with working with one or a few project managers and supporting them in areas they are needing of assistance.

Accountability: Prepare monthly reports while also executing processes and procedures. Assist PM with project billings and remain organized in tracking the subcontract billings. Effectively copy, distribute and track project documents while assisting in maintaining project logs, procurement of equipment and assembling the project’s required submittals.

KRA #2, SUPPORT INFRASTRUCTURE

Support Infrastructure: Streamline current processes with the rest of the project management team and field to create and efficient workflow.

Accountability: The APM will update the PM to ensure all projects are billed accurately and timely while also monitoring the development and maintenance of job budgets, including buy-out adjustments for material, equipment and labor.

KRA #3, CHANGE ORDERS

Change Orders: Coordinate with project management, subcontractors and vendors on change orders to meet all deadlines.

Accountability: Analyze and transparently record any changes associated with RFI responses, addendums, ASI’s, etc. Assist in build scopes for change orders — ensuring all subcontractors, vendors and customers are aware of the changes and due dates while also assisting in the pricing. Confirming sub changes are written, delivered and approved from the General Contractor. Coordinate with project manager on any open CO and assisted in closing out CO when they are no longer needed.

KRA #4, COORDINATE CONTRACTS

Coordinate Contracts: Collaborate with project management and other operations members in monitoring and inspecting contractors.

Accountability: Coordinate and track contracts and subcontracts to ensure company risks are minimized and terms are maximized. Ensure bonds and certificate of insurance and requested before work begins.

KRA #5, COORDINATE PROJECTS

Coordinate Projects: Assist the PM with coordination of the project.

Accountability: Facilitate communication among project teams, coordinating start-up and close-out document and delivering such to the proper people. Work collectively toward project turnover and the close-out of the project.

 

WHAT ARE THE OTHER COMPENTENCIES REQUIRED FOR THIS ROLE?

Safety: Enforcing company safety policies and procedures on every project.

Reinforcing the Corporate Culture: This is accomplished by understanding the Mission, Vision and Core Values of Mallick and ensuring that our Culture is maintained and enhanced where possible. It is expected that the PM will play a leadership role by example.

Respect and Value Individuals: Respect at the work place brings about high levels of productively. Value a work environment in which conflicts are minimal and ethical behaviors such as honesty, integrity, diligence, fairness, trust, respect and consistency are practiced.

Provide Solutions: When you realize there is a problem, use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to the problems. Bring a problem nd as solution to the table.

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